CHRISTMAS PROJECT - PTA HELP
Many of our Christmas Projects are run by the school PTA.
Usually this means that the artwork is organised as an out of school activity.
The time and effort that has gone into the artwork is obviously reflected in the finished products. If you can involve the school staff in working with the children during school time to produce the designs then this is great, but this is not always practically possible.
However you can involve the teachers in smaller ways by asking them to spend 5 minutes introducing the project and talking to the children about their designs. Or you can organise a small introduction to the children yourselves.
If the project is properly introduced we have found that the designs produced at home can be dramatically improved and the interest from parents raised. (Usually the Head Teacher is more than happy to be involved in the introduction of a PTA event so have a word with them first).
Each child should take home an A4 piece of paper, an order form and a letter to the parents explaining the project. We provide the order forms in the class pack and a suggested letter to parents can be found on the Organisers Portal, this can be edited to suit your purpose. We recommend this takes place on a Thursday or Friday so as to give the children a weekend to complete the design.
We also provide a couple of downloadable images to use with social media posts to your parents. They are downloadable from the resources section of the ‘Organisers Portal’.
Social Media Posts
This is a great way to remind parents of deadlines and get them looking at what is available. Inside your project pack you will find sample cards as well as printed posters to help create your display.
NOTICE BOARD DISPLAY
Promote Your Activity
To Do:
Parents Meeting
Find Presents
Buy Turkey
Do Not Photocopy Order Forms
Order forms have a unique code which allows us to match the online order to the artwork. Phone: 0800 043 2273
SCHOOL LOGOS
If you require a logo on the back of your cards this must be uploaded to your Organisers Portal before your artwork is collected.
Resources available from the:
Split Families
Photocopy the artwork and stick this to a separate order form to give out to both parents.
Do not photocopy of the whole form with the artwork attached as each form must have a unique code.
ORDERING
Parents will place their orders online using the unique code on their order form.
Parents who have ordered online must return the form with the artwork attached back to you so that these are made ready for collection.
IMPORTANT
You must return to us the artwork attached to the order form with the actual code used by the parents for ordering - or we cannot match the order with the artwork.
RETURNING ORDERS:
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Make sure you know your collection date - you will find this in your Admin Guide.
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Artwork with orders should be returned by parents on a date set by yourself. Allow for a couple of days grace for those who return their orders late.
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Artwork where orders have been placed need to be placed into class envelopes and made ready for the courier.
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Confirm your collection via your Organisers Portal or phone us and we can book this for you.
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Our collections are scheduled so that we can manage production. Please note changes to collection dates are limited.
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Alternatively PTA organisers can print out a return label downloadable from their Organiser Portal, fix this firmly to the courier sack and drop off courier sacks at a Post Office. Your deadline for return still applies.
Delivery of Orders:
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We start dispatching orders from the middle of October.
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When you receive your orders back will depend on when you send your orders in to us.
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Our scheduled school orders are all dispatched by the end of the first week in December.
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School orders received LATE (after the 20th November) may be returned later than the first week of December. Please discuss your requirements with our customer service team.
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Your school order will come in two parts as our mugs are printed at our other warehouse.